G Suite (formerly Google Apps) is made available to the Loyola University New Orleans community under the terms of a contract between Loyola University New Orleans and Google, which must be agreed to by each Loyola user. The Terms and Conditions statement is displayed when you first log in to your Loyola G Suite account.
For Loyola business or academic data, using your Loyola Google account is restricted to Loyola accounts and should not be shared with such employee’s personal Google account.
Use of Loyola's G Suite service is also subject to all policies in Loyola's Security Policy. See the security category for the most important policies regarding information security.
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Student data protected by FERPA is permitted in Loyola University New Orleans G-Suite services. Those data elements are subject to access only by school officials who have a legitimate educational interest as well as by other identified officials, as defined and identified by the university’s FERPA policy.
Data that should never be placed in G-Suite or shared outside of Loyola or placed in an email are:
- Employee PHI (protected health information) and ePHI (electronic protected health information) related data
- Loyola Confidential and Highly Confidential Data including
- Social Security Numbers
- Financial account numbers
- Driver's license numbers
- Employee specific health insurance information
- Credit card numbers
See the Security Policy Information Classifications for more information.