Single Computer Policy
This policy applies to computers used primarily by employees in their offices and related work spaces. It does not pertain to computing equipment in student work spaces, laboratories, etc.
In general, Loyola University New Orleans will provide one computer (typically a laptop) to all full-time employees when computer usage is required to complete work-related duties. For part-time and adjunct faculty, loaner computers may be provided upon request depending on availability and need. Loaner computers must be returned to the IT Department at the end of faculty contract. The Information Technology department assumes responsibility ensuring all university computers are functioning properly and for the maintenance, upgrade, service and repair of this equipment. Replacement or upgrade of these computers is based on a budget, need assessment and a requirements evaluation of the job or function. Information Technology staff members carry out the work of replacing the computer and transferring related work files to the new computer. All computers that are funded by the University are the property of the University, not the property of the employee. This policy does not prevent the purchase of a computer using grant funds (if the computer was specifically listed among the expenditures when the grant was approved). This policy does not affect or prohibit computers purchased with professorship funds.
Employees receiving a new or replacement computer, using any funds administered through the College or University will be required to return all previously issued computer(s) to Information Technology department. Computers purchased with professorship, grant or gift-type funds will remain with the funding professorship.
The Provost or area Vice President, in consultation with the CIO, based on an explanation from the employee of why they need more than one device, will make exceptions to this policy on a case-by-case basis.
For requests of more than one computer, the Provost or area Vice President/Dean, in consultation with the CIO will determine if this resource allocation is appropriate, will evaluate these explanations. Criteria to be considered in this evaluation include, but are not limited to the following:
- Faculty members holding dual appointments where they are both teaching and holding significant administrative responsibilities
- specialized need to retain older hardware;
- anticipated maintenance of older hardware;
- whether a memory, hard drive or other upgrade can fulfill the projected need for a new computer;
- increased security vulnerabilities of operating older hardware/software.
- Use at Home: An employee’s University-owned computer, either desktop or laptop, can be used at home. If an employee member wishes to set up a University-owned desktop computer at home, they should first consult with IT.
- Use by Others: University-owned computers, either desktop or laptop, including those purchased with professorship or grant funds should not be used regularly by other people (e.g., family members), and should not be loaded with software that is unrelated to the employee’s professional work.
- Termination of Employment: All University-owned computers, whether desktop or laptop, and any other computing equipment (e.g., printers, scanners, digital cameras, docking stations), must be returned to the Information Technology department upon leaving the University.
- Support for Personally Owned Computers: Employees can rely on the IT staff to answer questions about compatibility between personally owned computers and Loyola’s computing systems (e.g., to be able to access the Loyola wired and wireless network, receive email at home, or to easily use files generated on one's office computer at home and vice-versa). Support for connecting to the campus network and for setting up an email account is also available and on-line via the Information Technology web page.
- Computers that are not functioning or do not meet current security standards. Computers that are non-functioning or no longer able to meet current security standards are to be returned to the Information Technology department for sanitization and disposal. This applies to all university purchased computers, including those purchased with grant or professorship funds.